Privasee

Business partner and supplier management 

Purpose

The purpose with business partner and supplier management is to:

∙ carry out contract management, services from our suppliers and business partners and, where relevant, to provide professional services to our customers.

communicate effectively with you, to respond to your questions, comments, complaints or other communications, including any queries relating to our services.

Who are you?

You as a business partner or supplier.

Type of personal data being used

As part of business partner and supplier management, we may use personal data such as:

 

∙ Work related information (e.g. contact info, your role)

Correspondence with you

Legal basis for the use of your personal data

The use of your personal data is necessary for us to:


∙ Fulfil our contract with you, see Article 6(1)(b) of the General Data Protection Regulation 2016/679.

∙ Act in compliance with our legal obligations, see Article 6(1)(c) of the General Data Protection Regulation 2016/679.

∙ The following applicable laws, regulations and the like impose these legal obligations upon us, such as contractual and bookkeeping laws.:

∙ Establish, exercise or defend legal claims, see Article 9(2)(f) of the General Data Protection Regulation 2016/679,

∙ Observe the substantial public interest, see Article 9(2)(g) of the General Data Protection Regulation 2016/679, cf.

∙ Pursue our legitimate interest:

   - to enable us to manage our business relationship;

   - to allow us to correspond with you; 

   - to ensure the quality of our products and services; and

   - to assist with the prevention of crime and fraud;

 

See Article 6(1)(f) of the General Data Protection Regulation 2016/679.

Source

You as a business partner or supplier.

 How long we store your data?

The personal data that we hold about you will not be kept for longer than is permitted by law and will only be kept for as long as necessary to provide you with any requested information.

 

As a general rule, we will keep your personal data for the duration of our engagement and for up to 7 years after the engagement has ended.

Sharing of your personal data with third parties.

We will share your personal data with third parties that are essential for management and supplier management.

We use:

 - one.com for email, and

 - Zoho WorkDrive (EU) for productivity, e.g. create offers.

 - SignRequest for digital signing of legal documents.


We have data processing agreements with all these data processors to ensure that appropriate security measures protecting your personal data have been taken.

If the third parties process and use your personal data for their own purposes and benefits (e.g. government authorities), we ensure that we have a legal basis for sharing your personal data with these independent data controllers as is required by law.